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🐬 PodSquad Privacy Policy

Effective Date: November 2025

PodSquad (“we”, “our”, “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and store information when you visit our website, join our community, or participate in PodSquad activities.

1. Information We Collect

We may collect the following types of information:

Personal information

  • Name, email address, and contact details (when you subscribe, register, or contact us).
  • Images or videos you share (e.g. for event galleries or community posts).
  • Emergency contact details (for event registration purposes only).

Non-personal information

  • Browser type, device, IP address, and general location (for site analytics).
  • Pages visited and time spent on the site (to help improve our content).

2. How We Collect Information

We collect information in the following ways:

  • Directly from you — when you complete forms, register for events, or contact us via email or social media.
  • Automatically — through cookies, analytics tools (such as Google Analytics), or website interactions.

You can adjust your browser settings to refuse cookies, but this may limit website functionality.

3. How We Use Your Information

We use your information to:

  • Communicate about PodSquad events, activities, and updates.
  • Manage event registrations and community participation.
  • Improve our website, content, and user experience.
  • Share community stories, photos, or achievements (only with consent).
  • Comply with legal obligations when required.

We do not sell, rent, or trade your personal information.

4. Photo and Media Use

PodSquad may take photos or videos during events for use on our website, social media, or newsletters.
If you prefer not to be photographed or identified, please notify us in writing at the time of the event or email us at info@podsquadnorthcott.com.au.

5. Data Storage and Security

We take reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification, or disclosure.
Information is stored securely on password-protected systems and cloud services based in Australia (or reputable international providers compliant with privacy standards such as the GDPR).

6. Third-Party Services

Our website may use third-party tools such as:

  • Google Analytics (website traffic insights)
  • Mailchimp or similar services (for newsletters)
  • Social media integrations (Instagram, Facebook, etc.)

These third parties may collect or process your information in accordance with their own privacy policies.

7. Access and Correction

You can request access to your personal information or to ask for corrections if it is incorrect.
Please get in touch with us via contact info@podsquadnorthcott.com.au, and we’ll respond within a reasonable time.

8. Links to Other Websites

Our website may contain links to external sites (e.g. event partners, local swim organisations).
We are not responsible for the privacy practices or content of those sites.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your information is handled, please contact:

PodSquad Privacy Officer
✉️ info@podsquadnorthcott.com.au
🌐 www.podsquadnorthcott.com.au

We will respond to all privacy enquiries within a reasonable timeframe and in accordance with the Australian Privacy Principles (APPs).

10. Updates to This Policy

This Privacy Policy may be updated periodically. The latest version will always be available on our website.